PREPASS, on behalf of Heavy Vehicle Electronic License Plate, Inc., is committed to the privacy and security of personal information you provide to us through the use of PREPASS Web Sites. This Online Privacy Statement ("Statement") informs you of the information practices for PREPASS Web Sites, including the type of personal information we collect from your use of PREPASS Web Sites, how the information is used, and with whom the information is shared.

By using our Site, you agree that your use is subject to the terms of this Statement and you consent to the collection, use and storage of your information by PREPASS in accordance with this Statement and as may be more specifically explained on each Site. PREPASS may change this Statement at any time and will display the changes here on this Site. Because your use of this Site after changes have been posted indicates your agreement with those changes, we encourage you to visit this Statement on a regular basis. If you are not comfortable with using this Site in accordance with this Statement, please exit the Site immediately.

You may have accessed this Site as a result of a link from another PREPASS Site. This Statement applies to all PREPASS Sites linked to this Site except where more specific information is provided on the linked Site with respect to the collection, use and storage of personal information.

This Statement is effective November 30, 2007.

Collection and Use of Information

You may visit this Site without registering or disclosing personally identifiable information, although some areas of this Site or other Sites may require a password. PREPASS may ask you to provide personal information, such as when you are asked to complete an online form or a request with regard to a product or service from PREPASS. This information may include name, physical address, phone number, email address and other personal information that you choose to provide. PREPASS uses this information for purposes of communications with you, to respond to requests you may have, and for marketing purposes. If you wish to update information you provided through this Site in connection with regular mailings or you wish to have your name removed from a mailing list, you may do so by sending an email or by submitting an updated form through the same communication channel you initially submitted the information.

When you visit this Site, we may automatically collect certain information relating to you, such as your Internet address, Internet service provider, type of operating system, the time and date you accessed the Site, and the Internet address from which you arrived at our Site. Also, when you visit our Site we may collect information through the use of a "cookie". A cookie is a small file that a web site can send to your browser and then is stored on your computer. This type of technology is designed to tell us when you reenter our Site, where you visit within our Site, and the type of browser you use. You are not required to accept any cookie we might use, although some areas of a Site may not be operational without the use of cookies. You can disable cookies on your computer by changing the settings in your browser. The information collected helps us identify data relating to usage and trends, address any problems with Site administration, and to further improve this Site.

Sharing of Information with Third Parties

PREPASS will not sell or give your personal information to third parties for their use for purposes unrelated to PREPASS without your permission. It is not necessary for you to instruct us not to share information with these outside companies, because we will automatically keep your information confidential.

PREPASS may share personal information about you with affiliated companies. We also may share personal information with our suppliers, contractors and agents who perform functions on our behalf, or in connection with products and services offered by PREPASS or a request made by you. PREPASS may disclose your personal information as we consider necessary to comply with the law or governmental authorities, in connection with litigation, dispute resolution, or administration of this Statement or a possible violation of this Site's Terms of Use or the rights of PREPASS or a third party. In addition, PREPASS may disclose or receive personal information in connection with a possible sale, purchase, merger or other reorganization of a business.


Carrier data collected during the course of PREPASS Site operations shall be retained for a period not to exceed 60 days beyond the end of the billing period. This will allow for mail times to and from the customer and accommodate most customer billing cycles. Billings will normally cover a calendar month period. Therefore, a carrier’s January billing will reflect activity from 1 through 31 January. The data supporting an unprotected January billing will be retained until April 1st which is a maximum of 60 days beyond the end billing date of January 31. Data will be destroyed only after payment of an unprotected billing has been received by the Service Center or a protested bill has been resolved.


To protect the personal information we receive, PREPASS uses certain security measures designed to guard against the loss, misuse and alteration of that information. It should be recognized, however, that we cannot guarantee that transmission of data over the Internet will be absolutely secure. Due to the open nature of the Internet the information you provide may be in environments that do not have adequate security measures and may be accessed and used by persons other than those intended. As a result, while protection of your personal information is important to us, PREPASS is not able to ensure the security of information you transmit to us and you assume the risk of any third party obtaining that information. Upon receipt of your information, PREPASS will strive to ensure its security on our systems.

Links to Other Web Sites

This Site may contain links to other web sites, not maintained by PREPASS. If you choose to access those sites, please review the privacy Statement applicable to each site. The links to other sites are made available as a convenience to you and PREPASS is not responsible for the privacy policies and information collection practices of those sites.

Global Presence

PREPASS has employees, customers and suppliers in other countries, including Canada and Mexico at this time. The management, operational and technical processes and systems used by PREPASS may involve transfer of information across borders. For example, personal information you give to PREPASS may be sent to systems outside the country in which you initially provided the information, and it may be processed and stored in a different country. Regardless of where you provide your personal information, PREPASS will take steps to handle it in a secure manner in accordance with this Statement and all applicable laws. These protections will be extended to any other future companies in which PrePass operations take place.


PREPASS does not market its products or services to children less than thirteen years of age. We do not intend to collect personal information from children and request that children do not submit personal information to us.

Scope of Statement

This Statement describes the online privacy practices for PREPASS Web Site maintained on behalf of Heavy Vehicle Electronic License Plate, Inc. It does not modify any agreements PREPASS may have with our customers, suppliers or other third parties.

Contact Information

Please direct any questions you might have about this Statement to the PREPASS Privacy Office.